If you are wondering, is my company well equipped with the technological trend right now? Or you might be thinking of something more advanced to catch up with the pace of global markets. Well, you are not alone here! Everyone is looking for the most up-to-date, efficient and flawless tools and techniques to make the business shine with great success! When it comes to video conferencing, the speed of technological transformation is even greater. Since it is directly related to communication; degraded systems lead to poor interaction and coordination that eventually affect the business. It doesn’t take long for degraded productivity and inefficient services to sink businesses in today’s world. Participating in a video conference has to feel incredibly natural, as if you were entering a real-time conversation from a remote location. The session has to run smoothly and without technological errors. However, if you are finding it difficult due to the exact reason that video conferencing solutions are not up to the mark, then it is time for you to think about upgrading or changing your VC room. Here are some essential signs that indicate the best time to upgrade your video conference room:
1. You are consuming more than 2 minutes to start a meeting- Walk into your video conference room and assume you don’t have any tech savvy. Is your computer or device as simple as a smartphone to use? People tend to avoid video conferencing if the system is too complicated to understand. Participants are often afraid of cutting-edge technology that isn’t user-friendly, as they feel like an idiot sitting in front of something that can’t be operated properly. Your video conferencing system must be familiar with the people who attend it. Slower broadband connections or poor connectivity with data transmission is a headache. All these technological obstacles delay the meeting which annoys the participants since time is wasted. If you’re having trouble even after running a test when everything was normal, your video conference room definitely needs a quick upgrade.
2. Nobody is willing to use it- Just because you have installed a video conferencing device, no one will use it unless they deem it worthy. If you are unable to collaborate as a team and build quality connections with remote employees; it is useless. Still, if you insist on using existing technology instead of upgrading it, people will completely lose interest in it. The entire assembly will be unused, and will become a mere liability for the company. This is the time when you should either sell it or scrap it and opt for a new one that is compatible with today’s requirements.
3. Your technology is betraying meetings- Are you fiddling with adapters, cables, screen, and remotes over and over again? Do you witness conference calls continually getting disconnected? It could be just the right time when you need to replace your old technology with the newest and fastest setup of video conferencing device. The camera, audiovisual capture equipment used in today’s video conferences are of HD quality that can capture minute details. However, if your system is recording poor images and degraded sounds, it is a huge disappointment that leaves a terrible impression on the participants. Poor images consist of different types such as blurry or distorted images, unsteady motion, etc. Degraded sound quality includes hollow sound, echoes, line noise, background noise, etc. My advice is to quickly install an updated one consisting of the latest software and hardware integration.
4. Employees find it difficult to use- Imagine that you need hours of time to prepare a video conference setup where you need to connect multiple cables with various devices, make all settings manually with camera, audio and video recorders, change display settings and other encoders, etc. There will be no scenario more complicated than this! In fact, you should have the system that even a non-specialist would find easy to use. It should be as simple as picking up a smartphone and starting a video call. It should integrate well with your work calendar or scheduling software that will automatically remind you about a webinar or conference call. If there are hundreds of switches and multiple buttons on the device that need to be manually adjusted or operated, a person is likely to be annoyed.
5. The size of your team is growing- If your company’s workforce is growing rapidly and you’re willing to give employees the flexibility to stay connected anywhere, anytime, you need the best video conferencing system that provides seamless audio-visual connectivity. Engaging people in a conversation from multiple locations is not fair enough when it comes to the latest video conferencing devices. In fact, all participants in a meeting must be able to communicate in real time albeit virtually from remote locations. All of them should have robust connectivity regardless of internet speed. If your team is huge, it is mandatory for workers to connect with each other to make important and urgent business decisions. Therefore, always opt for a video conferencing solution provider that can meet your growing requirements.
In short, you should go for conferencing solutions that help optimize your productivity in various business operations. Wireless presentations and excellent connectivity in remote locations have relieved work pressure and improved work efficiency for employees, benefiting businesses like never before. Connecting and communicating with customers, clients or partners has become extraordinarily convenient and fast.